Lingering Questions

Of course, weather can change in literally a moment’s notice!  However, you don’t need to worry because we have several options for you, if this should happen. For a light rain we have clear umbrellas that we provide for guests & family to use.  For heavier rain or winds, we can easily transition the ceremony from outside to the covered and heated patio area, or with more advanced planning, we can move the ceremony to the main dining room. For chillier days & months, when an outdoor ceremony is desired, we offer wonderful fleece blankets for your guests to use.  There is never an additional charge for any of these services. 

Yes. Our Main Dining Room in the Pavilion transforms into a beautiful ceremony location. This area comfortably holds 130 guests for the ceremony, offering a long elegant bridal aisle, soft acoustics and thousands of twinkle lights.  Our Covered Terrace also works well for a ceremony location and is outdoors, but offers the protection of a ceiling, walls & heaters when needed. This area holds approximately 160 guests for a ceremony. For larger groups, we use a combination of the two areas.

This is entirely up to you. Our staff is trained to play any music you provide to us on a CD and there is no additional charge. The music is played through 6 BOSE speakers. We also provide a separate system with microphones to amplify your vows. However, if you prefer live music, such as a string quartet, guitar, piano, or harp, you may hire any musician(s) you’d like. We also welcome your friends and family to provide your music and will help them in any way we can, also without additional charge. 

 

If the caterer provides the linens, the caterer is most likely renting the linens and passing the cost on to you. This also indicates that the caterer is the party responsible for the room set up, because room set-up cannot be done without linens being present. If the caterer is also responsible for the room set-up, the staffing costs for such are also passed on to you in the overall catering bill. At Tapestry House, we include all linens in our facility fee, as well as the full set-up. These two inclusive items will save you over $500.00 in your catering bill for a standard group of 100.

No! We have many colors to choose from! For table linens we have over 15 color choices and in napkins, we have over 25 choices. In addition, all of our table linens are floor length, so that none of the table legs show. This is far more elegant then the small square linens that you often see. 

This varies widely depending on your group size. For an average wedding of 100 guests, we schedule 2-3 staff for the set-up of the event. There will be a ceremony coordinator present throughout the ceremony portion and an event manager during the reception. In addition, there will be another 3-4 support staff scheduled throughout the day or evening that will assist the ceremony coordinator and event manager as needed. Additionally, we have 3 full time office staff, two full time grounds/maintenance workers, two housekeepers/ laundry staff and an off-site billing & contract administrator who are all critical to the professional planning and execution of your event. 

 

This question is subjective. Tapestry House offers unlimited event planning assistance from start to finish. Our staff is expertly trained to handle just about every detail for the day of the wedding. We handle the set-up for the event, coordinate the ceremony, play the music, cue the bridal party, implement bad weather plans, attend to vendor needs, and make sure the reception goes smoothly. These are services most venues do not provide or charge as an additional fee (often up to $1000.00).  If you feel you need professional guidance through every step of your planning process, then we would recommend hiring a full time, professional wedding planner. 

We feel each client should have a large variety of choices. This allows the most flexibility within a budget, and offers the most value to the client. In addition, this allows families to self-cater their own events; something we would not be able to allow if we were the food service provider. We do now offer the option for our weddings to purchase an all-inclusive package that would include the catering, however, Tapestry House would still not be the food provider.

We cannot allow a cash bar because Tapestry House does not have a liquor license.  However, the benefit to you is this allows you to bring in your own alcohol.  (Note: there are one-day liquor licenses available for non-profit events. Please check with local authorities to see if you qualify).

It saves you a tremendous amount of money! When an establishment has a liquor license, you are forced to purchase your alcohol through them on a cost per drink basis or a cost per person basis, often adding an additional $3,000-$4,000 to the overall bill for an evening wedding. If you purchase the liquor yourself, the same drinks will cost you on average $500.00 to $600.00, saving you thousands of dollars. Additionally, you can often return any unopened product to the liquor store where it was purchased, saving you even more money.

We have the knowledge and expertise to handle just about any circumstance that can be thrown at us. There is not much we can’t “fix” in a moment’s notice so that your wedding day goes smoothly.  Tapestry House is also fully approved as an event venue by the county and has been built to code. This assures you that we will still be open when your wedding day arrives.

It is a simple matter of economics. If we could afford to keep our doors open and host just one event on Saturday & Sunday, we would.  However, because the “wedding season” is somewhat seasonal, we make most of our revenue in the summer months, which keeps us in business year round.  If we were to host just one event on a Saturday and Sunday, we would have to increase our prices substantially to cover our costs. 

Weddings have exclusive use of the property during their timeframe. We feel strongly that the wedding party and family should have exclusive use of the entire venue and our undivided attention for their special day without interference from other events or uninvited guests. That being said, there are rare times with small corporate and business events, when we have two events going on at the same time.

YES! We have gorgeous fruitwood chiavari chairs and they can make your reception even more elegant! They are an upgrade, but have been very reasonably priced at $5.00 per chair.  The industry average for rental is $9.00 to $12.00 each.

No.  From day one Tapestry House had a very strict policy - we do not accept any money from any vendors at any time, despite the fact that this is commonplace within the industry.  Our belief is that all vendors should be professional, perform consistently with high standards and stand on their own merits. We recommend them only when they meet our high standards.  Our desire to recommend vendors is never clouded by the prospect of receiving compensation from them. With this policy in place, it is also easy to remove a vendor from our list the moment we know they are not providing a great product or service for our clients.

No. You are free to hire anyone you wish (providing they are within the parameters of the types of vendors we allow, (i.e.: fireworks are not allowed onsite due to the restrictions of our insurance policy). However, there are guidelines in place for caterers, and we would encourage you to become familiar with these if hiring a caterer that is not on our approved caterer list. Additionally, we require that any caterer that is being paid for their service must be insured and fully licensed within the county they do business in order to protect you.

Not necessarily. If you are hiring a full service caterer from our list, you will most likely be offered the services of a bartender through the caterer. In any other situation, you will be required to hire a bartender through Tapestry House. This ensures that the bartender is properly insured with liquor liability insurance and offers the most protection for your guests.  

This is a charge that you would normally pay to the food service provider for them to provide the wait-staff that are not typically provided by the venue. When you hire a caterer from our list, they will bring very well trained and qualified wait-staff to handle your event. You will be paying them for this staff within the overall catering bill. When a family decides to self-cater an event, have food provided by a restaurant, or a drop off establishment, these “wait-staff” need to be provided by someone.  We have learned from experience that the most efficient and cost effective way for these staff to be provided is directly through Tapestry House. Hiring staff through us will reduce your food bill with the chosen food establishment. In addition, our in-house staffing service guarantees that the staff provided will be well suited to a wedding environment and will be well prepared for the specialties of the wedding. They will also be professionally dressed, neat in appearance, and well trained in the high expectations we have for your event.   Bottom line, this is more of a “transfer of cost”, then an additional charge.

The main reason is that we feel strongly about referring business to local vendors. YES, there are wonderful vendors all over Colorado, and we welcome all of them to work here, if the client chooses them. As for our desire to refer locally, it is easier to trouble shoot problems or emergencies if a vendor is local. It is far less distance for food to travel safely. It makes it easier for vendors to arrive on time, and not be caught in traffic, and it is also a bit easier on the environment, considering the travel to and from, and the number of visits they may make here prior to the wedding.

Yes.  We have specific procedures for separating cardboard, glass & plastic, and the dumpsters to collect them. Vases left from bouquets and centerpieces are boxed and returned to florists. Left over flowers are taken to local nursing homes. Left over food is taken to the homeless shelter. Favors & decorations left behind are often given to art teachers at local schools.

I’ve heard vendors say they “love working at Tapestry House!” - Can you tell me why?

The main reason is that we make their jobs much easier! We are organized and they know that we are on top of every detail of the event, leaving them to do exactly what they were hired for and nothing else. Additionally, the design of our buildings and grounds makes their load-in and load-out effortless. For caterers in particular, the easy access to the kitchen facility (with no steps) is especially appealing, and the fact that we do all of the set-up, as well as provide all the "rentals", allows their staffing to be minimized, saving you a tremendous amount of money.

If your budget allows, a good DJ is worth his weight in gold! He or she will not only play a selection of music made by you, but will also act as a master of ceremonies. This will include making all announcements, introducing the bridal party, releasing tables for dinner, facilitating the cake cutting and first dances, as well as making sure things like the bouquet and garter toss become fun & memorable events.  Yes, an I-pod will save you money, but family & friends are rarely prepared to play the DJ (Announcer) role. 

Be sure you meet the ACTUAL DJ who will be at your event and make sure you “click” with them. Often times, we see couples hire from large DJ services, never knowing who will actually be present. This often creates a less than perfect situation and disappointment for the couple. We would also suggest asking about the equipment being brought in and used. Is it sized appropriately for the venue room and do they have wireless speakers for the patio area?

Possibly. We love to offer overnight accommodations when the schedule allows. This typically means that during summer months, the best chance for overnight lodging is Sunday through Thursday nights. Lodging on Friday & Saturday nights can only be confirmed 30 days prior to the event based on availability. We encourage you to check with our office for specific questions pertaining to overnight accommodations, pricing, and availability.  Tapestry House can accommodate 12 guests, in 6 bedrooms.

This is a very personal decision on your part. Most weddings have children in attendance and they are welcome at Tapestry House. However, because hazards do exist on our grounds, we require that parents supervise their children at all times. We also have a playroom available, at no charge, as long as you provide a babysitter to watch the children.  This playroom is adequate for 10-12 children and has video games, books, puzzles, movies, a bathroom, and mini kitchen. It is especially useful for small children who need a place to “crash” away from the stimulation of the wedding.

There are multiple answers to this question! We allow pets to be in your ceremony. However, we do ask that after the ceremony, they be kenneled or returned to your home. We do not allow them to be kept in vehicles (without permission) mainly due to safety issues for the pet. As far as guests traveling with pets, we ask that they contact our office prior to arriving, so that we may have plans in place to accommodate the pet while the guests are on site.  We do not allow pets in the Tapestry House itself, unless they are considered service animals covered under the Americans with Disabilities Act.